PROFESSIONAL REPORT WRITING SKILLS: THE SIMPLE YET EFFECTIVE WAY( 2 DAYS)
By Mr. Vigneswaran Applasamy - 16 & 17 January 2019, 9:00 am to 5:00 pm
Kuala Lumpur
(100% Claimable From HRDF/PSMB)
Introduction

This comprehensive workshop focuses on all aspects of technical writing texts, documents, reports, etc. that are used regularly by managers, engineers, supervisors, technicians and technical personal. It covers the full life cycle of writing, starting from understanding the audience, collecting material, planning the structure, organising, writing clearly, styling, presentation and the general strategy required to make the text more convincing and targeted

Packed with carefully constructed examples of good and bad text that illustrate clear, targeted and concise writing guidelines. Each section provides step-by-step guidelines on how to approach the subject and is followed by exercises where delegates can immediately practice the skill.

Course Benefits
  • Able to setup your report writing strategy based on established principles, your audience and your own preferred style
  • Able to structure your report systematically using an efficient and established logical layout
  • Able to appeal to readers using direct and indirect approaches and convince them of your cause
  • Able to use powerful tools to significantly increase your creativity while putting your content together to prepare a report
  • Able to present your report with appropriate styles to achieve maximum impact without causing distraction
  • Able to deliver your content using a clear and effective language which is easy to read, understand and act on
  • Able to use a high impact and clear writing style that delivers your true meaning as quickly and effortlessly as possible
  • Able to write a condensed, yet effective summary of your report that highlights the importance of your report and encourages further reading
  • Able to write titles that make your readers excited about your content and encourage them to read the rest of your report
  • Able to phrase your sentences efficiently to persuade others for your product or idea
Who Should Attend:
  • Managers
  • Sales Engineers/Executives
  • HR Executives
  • Secretaries
  • Heads of Departments
  • Engineers
  • Supervisors
  • Technicians
Course Outlines :-
  1. Module 1: REPORT WRITING STRATEGY

    Objective:Setup your report writing strategy based on established principles, your audience and your own preferred style

    • What Is the Purpose of Your Writing?
    • Who Are Your Readers?
    • What Is the Scope?
    • How Long Is It?
    • What Is the Ideal Grammatical Tense?
    • What Is the Ideal Grammatical Person?
    • How Reports Are Read
    • EXERCISE: Report Writing Preparation
  2. Module 2: HOW TO STRUCTURE YOUR REPORT

    Objective: Structure your report systematically using an efficient and established logical layout

    • The General Format
    • Go for Facts
    • General Layout
    • Part 1: Executive Summary, Summary or Abstract
    • Part 2: Introduction
    • Part 3: Main Body
    • Part 4: Conclusion
    • Part 5: References
  3. Module 3: HOW TO PERSUADE READERS

    Objective: Appeal to readers using direct and indirect approaches and convince them of your cause

    • Persuade Tactics
    • EXERCISE: Identify Persuasion Tactics
    • Provide Action
    • How to Keep the Theme on Target
    • Indirect Versus Direct Approach
    • Order of Content Across Different Dimensions
  4. Module 4: HOW TO COLLECT & ORGANISE CONTENT

    Objective: Use powerful tools to significantly increase your creativity while putting your content together to prepare a report

    • What’s Bad About Lists
    • Mind Mapping
    • How to Create A Mind Map
    • Preparing A Report Using Mind Maps
    • Guidelines
    • How to Mind Map Correctly
    • Mind Map Software
    • EXERCISE: Mind Mapping Reports
  5. Module 5: HOW TO MAKE ATTRACTIVE REPORTS

    Objective: Present your report with appropriate styles to achieve maximum impact without causing distraction

    • Adding Visual Content to the Report
    • Styling the Report
    • EXERCISE: Review Bad Reports
  6. Module 6: HOW TO MAXIMISE THE IMPACT

    Objective: Deliver your content using a clear and effective language which is easy to read, understand and act on

    • Excessive Use of Words
    • How to Write Clearly
    • PRACTICE: Bad Writing
  7. Module 7: HOW TO USE CLEAR ENGLISH

    Objective: Use a high impact and clear writing style that delivers your true meaning as quickly and effortlessly as possible

    • Use Action Verbs
    • Use Cause and Effect
    • Use Simple, Then Detailed
    • Attach Verbs to Logical Actors
    • Combine and Simplify
    • Avoid Nominalisation
    • EXERCISE: Increase Clarity of Statements
  8. Module 8: EXECUTIVE SUMMARIES

    Objective: UWrite a condensed, yet effective summary of your report that highlights the importance of your report and encourages further reading

    • Guidelines
    • How to Structure the Summary
    • PRACTICE: Executive Summary
  9. Module 9: HOW TO WRITE EFFECTIVE TITLES

    Objective: Write titles that make your readers excited about your content and encourage them to read the rest of your report

    • Approaches to Headline Writing
    • Headline Making Formulas
    • EXERCISE: Make the Perfect Title
  10. Module 10: Selling Your Ideas

    Objective: Phrase your sentences efficiently to persuade others for your product or idea

    • AIDA
    • Attention
    • Information
    • Desire
    • Action
    • EXERCISE: Put it All Together
    • EXERCISE: AIDA – Sorting the Statement
    • EXERCISE: AIDA – Mail Answer
Your Trainer

Mr. Vigneswaran Applasamy has been involved in lecturing, research, management, sales and training for more than 14 years in the field of Electrical Engineering, Manufacturing sector, Higher Education, Sales and Marketing. He is a Certified HRDF Trainer. In addition, he has been accredited by Harisson Assessment in Employee Development, completed Emotional Energy Management Trainer Course and attended Gamification and Behavioural Design workshop by Yu-kai Chou.
Vigneswaran holds a Masters in Electrical Engineering from Universiti Teknologi Malaysia and is a registered member of Board of Engineers Malaysia (BEM).

His professional career begun in Singapore as a Sales Engineer and later ventured into the Higher Education sector in Malaysia. He has served as a Vice Principal of a college and moved on to lecture and undertake research in a leading private University where he was noted for his publications in the International IEEE Conferences of Power & Energy and Business, Engineering & Industrial Applications. His articles since have been cited 9 times by other international authors in their respective publications. This was also the period where he ventured into corporate training as an Associate Trainer for Topesh Consultancy and Training Services PLT beginning 2011. He has since worked with a few other training providers.

He has used his industrial and training expertise to develop soft skills programmes with a 20/80 approach; 20% lecture, 80% practical accompanied by a training manual individually customized for each programme. Each sub-section of a programme is incorporated with as many exercises or activity to enhance the practical understanding of participants.

He has since developed over 30 training programmes in the area of Soft-Skills. He’s participants include those from Global Enterprise International Malaysia (A Member of Singtel Group), Galeri Petronas, Petron Malaysia Refining & Marketing Bhd, Sarawak SEDC, UMW Holdings Bhd, Bintulu Development Authority, KPJ Healthcare, Coway (M) Sdn Bhd, Lim Kok Wing University, Maxis Customer Service Sdn Bhd, Bursa Malaysia Berhad, Honda Malaysia, Pos Malaysia Berhad, Maybank Berhad, UEM Group Berhad, UEM Sunrise Berhad to name a few.

His pragmatic approach have been well received by various segments of people, owing to his wide exposure to various industries over the years. He is well known for his highly charged, energetic yet humorous training sessions where he never fails to continuously engage with participants throughout.

Course Fee
(Course fee is inclusive of 2 tea breaks, lunch, course material,Certificate of Attendance)
Early Bird for training in KL : ( Book Before 2 January 2019 )
1 person or more ~ RM 1280 / person
Standard
1 person ~ RM 1380 / person
2 persons or more ~ RM 1280 / person
(Course fee is inclusive of 2 tea breaks, lunch, course material, Certificate of Attendance)
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Any cancellation must be received in writing within 7 working days prior to the event else full payment will be imposed. Any no-show by registered delegates will be liable for full payment of the program fees.
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Scientia Training Sdn Bhd reserves the right to amend or cancel the event due to circumstances beyond its control. We reserved the right to modify the advertised topics or course timing whenever necessary.
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